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REGION CHAIR MEETING MINUTES
November 3, 2013
Call to order by 1st Vice President Cathy Cook at 10 AM
Region Chair transition: There will be no changes to the Region Chairs for the upcoming calendar year
Region I elections:
Region II elections: September
Region III elections: September
Region IV elections: November
Region V elections: September
Region VI elections: November
Region VII elections: November
Region VIII elections: September
Strategic Plan training session: The team discussed how the presentation will unfold and who will be responsible for what duties. Cathy will open the session up; Sean will provide an “as-is” status of the current plan and explain what the breakout sessions are to achieve; Sean will facilitate the PROGRESSIVE theme; Cathy will facilitate the IMAGE and OUTREACH theme; David will facilitate the LEADERSHIP theme; and Tom will facilitate the PARTNERING theme. Breakout sessions will last about an hour and the facilitator will report out at the end. We need to purchase flipcharts and markers for the project. This will need several follow-up sessions to complete.
President Kris Bridges outlined his plan for the Past President Council
Re-write/update BOD position job descriptions to match current duties
Review and recommend changes to the Bylaws
i. Need to begin securing venues for mid-year and annual events 12-18 months in advanceBoost resolutions and awards submissions
Advance the Technical Training Ad-Hoc initiatives and goals
Continue to support the ICC Region VII
Facilitate the Inoperability initiative
VBCOA Directory: The team discussed how the directory should be deployed. It was decided that it will be completed in January and deployed by electronic format and website posting. Printing will be limited for Mid-year conference attendees with a small batch on-hand for Region Chairs/presenters of the Orientation program.
Orientation program: The team decided that the Orientation program was better suited for local presentation. Further discussions will ensue on how this will unfold.
Website: The team discussed the website briefly and was excited about the ability to update/modify the website at the region level. Training on website will be needed over the course of the next year.
Casino night: The team discussed and agreed that free VBCOA annual conference registrations could be provided for prizes.
Federal Tax ID numbers for regional organizations: The team briefly discussed that this is an outstanding concern and some of the Regional Chairs do not understand what is required. Training on this will be needed sooner rather than later.
FOLLOW-UPStrategic Plan session project – targeting 4 meetings (one for each theme)
Budget – targeting 2 meetings
Orientation wrap-up
Website training
Tax ID
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